h2Fleet Management System (cost record system) for the Comm.Fleet vehicle fleet/h2
p/p
p/p
p/p
p

/p
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h5Problem statement/h5
pThe customer owns a vehicle fleet in all branches of Russia. The key fleet maintenance expenses are as follows:/p
table class=t-megafon style=height: 195px; width=396
tbody
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tdimg class=aligncenter wp-image-261 src=http://tls-russia.ru/wp-content/uploads/2014/08/m-2.jpg alt=m-2 width=50 height=45 //td
td
pAutomobile purchase/p
/td
td
pimg class=aligncenter wp-image-266 src=http://tls-russia.ru/wp-content/uploads/2014/08/m-7.jpg alt=m-7 width=50 height=50 //p
/td
td class=nowrapInsurance/td
/tr
tr
td
pimg class=aligncenter wp-image-265 src=http://tls-russia.ru/wp-content/uploads/2014/08/m-6.jpg alt=m-6 width=50 height=48 //p
/td
td style=text-align: left;
pMaintenance/p
/td
td
pimg class=aligncenter wp-image-262 src=http://tls-russia.ru/wp-content/uploads/2014/08/m-3.jpg alt=m-3 width=50 height=50 //p
/td
td class=nowrapInstallation of extra equipment/td
/tr
tr
tdimg class=aligncenter wp-image-264 src=http://tls-russia.ru/wp-content/uploads/2014/08/m-5.jpg alt=m-5 width=51 height=48 //td
tdRepair/td
tdimg class=aligncenter wp-image-260 src=http://tls-russia.ru/wp-content/uploads/2014/08/m-1.jpg alt=m-1 width=51 height=46 //td
tdWashing/td
/tr
tr
td
pimg class=aligncenter wp-image-263 src=http://tls-russia.ru/wp-content/uploads/2014/08/m-4.jpg alt=m-4 width=50 height=51 //p
/td
td
pnbsp;/p
pFueling/p
/td
td /td
td /td
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/tbody
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/td
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pimg class=alignnone wp-image-269 size-full style=margin-top: -3px; src=http://tls-russia.ru/wp-content/uploads/2014/08/megafon-img1.jpg alt= width=301 height=84 //p
h6strongKey Customer challenge: /strong/h6
pThe Customer’s employees related to its vehicle fleet are running different applications on different servers and PCs, which is inconvenient, time-consuming and non-transparent. The following operations / applications needed to be incorporated into a single centralized information environment:/p
ul
liAccounting of costs per accounts of counterparties/li
liCost analysis and transport department budgeting/li
liMaintenance of reference data on vehicles and drivers/li
liBackup of documents/li
liControl of mileage (driving distances) and fuel consumption/li
liControl of accounting operations related to the State Traffic Safety Inspectorate (traffic police) and insurance/li
/ul
/td
/tr
/tbody
/table
p

/p
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h5 style=font-size: 16px;Requirements/h5
ul
liA modern and convenient interface/li
liAccounting data for each vehicle should be linked to the company’s structural unit and responsible person/li
liThe system must be equipped with a powerful analytical function for cost analysis and budgeting applications/li
/ul
h5 style=font-size: 16px;TLS solution/h5
ul
liIn-depth review of the processes and document flow in the Customer’s budget and transportation departments. Acceptance of system functionality requests. Formulation of process optimization proposals, drawing-up of a TO-BE conceptual design/li
liApplication of the Comm.Fleet system provided by TLS’s partner Community 4 You as an integration solution/li
/ul
ul
liTraffic accident accounting in terms of vehicles and drivers/li
/ul
/td
td class=v-a-t bord
ul
liCollection, analysis and uploading of initial data for all the branches (vehicles, outcome tree, corporate structure, responsible employees’ positions at structural units and departments, drivers, documents)/li
li
pLoading process automation for accounts of different types of suppliers/p
/li
liIntegration with the GPS-based SCOUT system. Automatic mileage registration/li
liApplication of standard and development of new research and operational reports and printed forms including trip tickets, fuel consumption control, repair and wear analysis, cost report per structural units and cost items across a financial period/li
li
pMemo setup: vehicle inspections on a certain date or depending on the mileage, renewal of documents and fuel cards, tire replacement, etc./p
/li
liConfiguration of role-specific profiles and user rights/li
/ul
/td
/tr
/tbody
/table
p

/p
pimg class=alignnone size-full wp-image-2108 style=margin-top: 4px; src=http://tls-russia.ru/wp-content/uploads/2014/08/551.jpg alt=55 width=929 height=144 //p
pnbsp;/p
h6 style=font-size: 16px;Results/h6
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ul
liThe data exchange interface has facilitated the input of counterparty accounts to the accounting system making it more cost-effective in terms of resources. The number of entry errors has decreased significantly/li
liThe company has a single database of vehicles and drivers, their performance and related documents (fuel cards, insurance policies, medical certificates, driving licenses, etc). The system assists technical specialists reminding them of document renewal / replacement dates, an upcoming vehicle inspection period or a due insurance payment under a compulsory motor TPL insurance policy or a comprehensive automobile insurance policy./li
/ul
/td
td class=v-a-t bord
ul
liThe hierarchic structure of the enterprise across all the Customer’s branches was replicated into the system. Vehicles and responsible employees were assigned to structural units and departments, which provided an opportunity to obtain reports and analytical data in any aspect required/li
liThe cost transparency has increased significantly, with an option to automate the control of fuel consumption, cost of repairs in terms of car brands, models and useful life, wear of individual components and assemblies/li
liCentralized online monitoring of the fleet costs across all Company branches and departments/li
/ul
/td
/tr
/tbody
/table
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